Scheduling Coordinator

Requisition ID
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Do you have exceptional customer service skills and consider yourself highly organized? If so, our Medical Appointment Coordinator (internally named a Scheduling Coordinator) at our Dublin, OH office may be the role for you!


The Scheduling Coordinator is responsible to schedule and coordinate appointments with clients, physicians and examinees. This position ensures client specific requirements for provider specialty and location are met and that all ancillary services are arranged.


This role is a full time position with a standard work schedule Monday-Friday 8:00-5:00pm.


  • Schedules examinations through IME Centric or office specific system database.
  • Greet, check-in, and gather necessary information from patients. 
  • Schedules and confirms appointment dates and times with physicians' offices. Ensures the appropriate steps are taken to cancel and/or reschedule services upon appointment change or cancellation.
  • Communicates with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
  • Coordinates with the client to obtain required medical records prior to examination.
  • Prepares and sends exam notification letters daily.
  • Communicates with physicians, clients and or examinees regarding any schedule changes. Responsible to submit client invoice and/or issue to accounting if charges are incurred.
  • Coordinates ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
  • Handles and responds promptly to incoming calls, e- mails or faxes from physicians or clients requesting report status and/or information
  • Perform other duties as assigned.


Scheduling Coordinators come from all different backgrounds including customer service, sales support, clerical, secretary, administrative assistant, receptionist, call center, retail and more! 


  • High school diploma or equivalent required.
  • Minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred.
  • Ability to handle multiple phone lines with heavy call volume.
  • Ability to operate computer, fax, copier, scanner, and telephone
  • Must be able to type a minimum of 35 W.P.M.
  • Must be able to multitask.
  • Ability to follow instructions and respond to upper managements' directions accurately
  • Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
  • Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
  • Must be able to work independently, prioritize work activities and use time efficiently.
  • Must be able to maintain confidentiality.





ExamWorks is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management and related services. Our clients include property and casualty insurance carriers, law firms, third-party claim administrators and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability and workers' compensation insurance coverages.


ExamWorks offers a fast-paced team atmosphere with competitive benefits, paid time off, and 401k.


ExamWorks, LLC is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.


Equal Opportunity Employer - Minorities/Females/Disabled/Veterans



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