Accounting Clerk

Requisition ID
2017-2284
# of Openings
1
Category
Accounting/Finance
US-WI-Madison

Overview

The Accounting Clerk is responsible for a full range of accounting duties including accounts receivable, payable, and collection activities. This position ensures that all transactions are accurate, timely, and handled in accordance with all company policies and procedures and state and federal guidelines.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES TO PERFORM THIS JOB SUCCESSFULLY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

Accounts Receivable:

  • Maintains systematic, accurate, and timely processing of all accounts receivable including, but not limited to, invoicing, posting payments, processing deposits, monthly billing reports and preparing credit memos.
  • If applicable, ensures all invoicing is billed daily and in accordance with company practices and client contract agreements. Performs any follow-up on provider bills not received in a timely manner to decrease invoicing delays.
  • Conducts systematic review of all aging accounts over 30 days and contacts clients regarding the collection of outstanding accounts.
  • Prints and mails current and/or past due invoices as needed.
  • Contacts clients to resolve any invoice problems or discrepancies and if necessary, makes additional contact with clients for the collection of outstanding invoices.
  • Researches and responds to inquiries from clients regarding payment issues, outstanding invoices, and invoice inquiries.

Accounts Payable:

  • Maintains systematic, accurate, and timely processing of all accounts payable including, but not limited to, vendor invoicing, vendor payment, pre-payment requests, W-9 information and vendor files.
  • Identifies and investigates any issues with provider bills and obtains mutual resolution of discrepancies.
  • Maintains accurate record of all W-9 information and ensures all W-9 information is in place prior to issuing payment.
  • Obtains approval on all vendor bills according to company policy and ensures timely payment of all vendor bills.
  • Prepares and manages weekly check run.
  • When necessary, reports any unresolved disputes with physicians or vendors to the Accounting Manager for resolution.

General Duties:

  • Prepares and ensures accurate timely completion of month end, quarterly and year end reporting requirements.
  • Prepare and provide various information as requested for audit purposes.
  • Maintains files on all pertinent billing and accounting information.
  • Ensures the confidentiality and security of all financial files.
  • Performs a variety of clerical duties including, but not limited to, answering telephone inquiries, taking messages, filing, scanning and photocopying.
  • Perform other duties as assigned

Qualifications

PROFESSIONAL COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND/OR EXPERIENCE

High school diploma or equivalent required. A minimum of 2 year on the job experience in accounts receivable/payable required.

 

QUALIFICATIONS

  • Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, decimals, fractions, hours & minutes, and possess the ability to compute rates and percentages.
  • Must be knowledgeable in multiple software programs, including, but not limited to, Great Plains, Microsoft Word, Outlook, Excel, and the Internet.
  • Ability to follow instructions and respond to managements’ directions accurately
  • Demonstrates a high level of accuracy in preparing and entering financial information. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
  • Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
  • Must be able to work independently, prioritize work activities and use time efficiently.
  • Must be able to maintain confidentiality.
  • Must be able to stay focused and concentrate under normal or heavy distractions.
  • Must be able to work well under pressure and or strict deadlines.
  • Must be able to demonstrate and promote a positive team -oriented environment.
  • Must possess the ability to manage change, delays, or unexpected events appropriately.
  • Demonstrates reliability and abides by the company attendance policy.
  • Must maintain a professional and clean appearance at all times consistent with company standards.

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