Administrative Assistant

Requisition ID
# of Openings
General and Administration


The Administrative Assistant is responsible for processing the invoices/reports and ensuring that they get to the client in a timely manner. This position works closely with the rest of the reports department.


Essential Duties and Responsibilities to Perform this Job Successfully Include, But Are Not Limited To The Following:

  • Processes all the invoices and reports generated in the office.
  • Handles and responds promptly to incoming calls, emails or faxes from clients requesting report status and /or invoices.
  • General office duties: fax, scan, copy, answer phones, emails
  • Maintains a log on any files that require follow up.
  • Tracks documentation of all processing, status updates, due dates via system tracker or database
  • Updates all client portals with reports/invoices
  • Processes NYC Law reports through fax/email
  • When necessary notifies management of any report issues or concerns requiring management’s attention
  • Performs other office duties as assigned


Education And/Or Experience

  • High School Diploma or equivalent required.
  • Minimum one year clerical experience; or equivalent combination or education and experience.
  • Experience in medical office or insurance industry preferred.




  • Must possess complete knowledge of general computer, fax, copier, scanner, and telephone
  • Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.
  • Must have a full understanding of HIPPA regulations and compliance.
  • Must be qualified typist with a minimum of 40 W.P.M.
  • Ability to follow instructions, constructive criticism, and respond to managements directions accurately.
  • Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
  • Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
  • Must be able to work independently, prioritize work activities and use time efficiently.
  • Must be able to maintain confidentiality.
  • Must be able to demonstrate and promote a positive team-oriented environment.
  • Must be able to stay focused and concentrate under normal or heavy distractions.
  • Must be able to work well under pressure and or stressful conditions.
  • Must possess the ability to manage change, delays, or unexpected events appropriately.
  • Demonstrates reliability and abides but the company attendance police.
  • Must maintain a professional and clean appearance at all times consistent with company


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